Purchases — overview

The Purchases module covers everything you pay for: supplier bills, expense receipts, recurring subscriptions and one-off purchases. It plugs directly into Documents-OCR (so a PDF dropped into your inbox becomes a fully-extracted bill in seconds) and into Accounting (every approved bill posts to the ledger automatically).

What's included

• Bills — supplier invoices, with country-specific validation (VAT, IBAN, ISO-20022 references).
• Expenses — employee receipts with cost-center allocation.
• Recurring — model your subscriptions (SaaS, rent, utilities) and Numezis creates the bill automatically on the right date.
• Approvals — configurable workflows by amount, supplier or cost-center. Multi-step (manager → finance → CEO) supported.
• Payment runs — batch supplier payments via pain.001 SEPA files ready to upload to your e-banking.

How a bill comes in

The three most common paths:

1. Email — forward (or auto-route) factures@your-tenant.in.numezis.com. The attachment is OCR'd, classified, and pre-filled into a Bill draft.
2. Manual upload — drag a PDF / image / EML into the Documents inbox.
3. API — POST to /api/c/companies/:companyId/documents for accountants or external integrations.

In every case, Numezis matches the supplier (from IBAN, VAT number or name fuzzy-match), proposes a category, and surfaces any duplicate it detects from the last 12 months.

What gets to Accounting

Once a bill is approved and the supplier is selected, two journal entries are prepared (purchases account on debit, payables on credit) and the bill waits for payment. When the payment is registered (manually or via bank feed), Numezis posts the second leg automatically — see Two-step payment posting for details.

Where to go next

• Recording a supplier bill manually
• Setting up email ingestion
• Configuring approval workflows